Executive Assistant 80-100% (m/f/d)

22. November 2022


Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

We are looking for an Executive Assistant (m/f/d) who enjoys thinking ahead and finding solutions to potential issues even before the people you support realize there may be a problem. You will primarily support the Head of Global Operations Taste & Wellbeing. In addition you will support his Global Operations Team, currently six team members, in their daily business.

You will be based in our new Business Center in Kemptthal and report directly to the Head of Global Operations Taste and Wellbeing.

You will:

Manage the agenda of all seven Global Operations functions

Organize meetings globally, clarify travel and visa requirements

Manage complex schedules across different time zones

Receive and host internal and external visitors

Manage administrative processes and suggest and make improvements

Prepare expense reports and manage invoices and purchasing requests

Manage Vacation/ Absence

Prepare and revise documents including presentations, emails, reports, and agendas

Develop relationships with main internal/external stakeholders

Manage smaller projects in the area of Operations

You have:

A recognized qualification, diploma level or higher, in the field of commerce or as an Executive assistant

At least 5 years of experience as Executive Assistant in an international matrix organization

Business fluency in English; additional language skills are an advantage

Excellent customer focus and priority setting skills

Willing to go the extra mile

See every problem as an opportunity to make improvements

Collaborative spirit and joyful mindset

Solid track record in maintaining highest standards of confidentiality and trust

Excellent project management skills, especially in planning and tracking

Proficiency in PowerPoint, Excel, and Word or similar tools

Your benefits in Kemptthal:

Excellent opportunities for progressive learning and development

40 hour working week, Flexible working model and remote working (hybrid)

Additional paid days off

Favorable pension fund contributions

Subsidized meals in the Staff restaurant / You benefit from a discounted catering offer (incl. lunch)

Sport and leisure club (amenities/showers on site)

Discounts at the company shop

Subsidized: REKA vouchers and SBB half fare travelcard

Worldwide private accident coverage and free choice of hospital

Worldwide private accident insurance

Additional family/education allowance

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity.

We also have a safe working environment, progressive working conditions and are certified as an equal pay employer.

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