Personal Assistant – Top Manager level

6. September 2022

Stellenbeschreibung

Referenz-Nr.: 210562-15
Arbeitsort: Luganese
Anstellung: Festanstellung

On behalf of our estimated Client, first-class company operating in the services field in Luganese, we are currently looking for a brilliant Personal Assistant to the Director.

Specifically, her/his main tasks and responsibilities will be linked (but not limited) to:

  • Manage the daily/weekly/monthly agenda and arrange appointments and meetings, including on a VIP level, in person, via phone and/or videoconference
  • Prepare base correspondence and letters, produce briefing papers, reports and presentations for the Director
  • Prepare and disseminate correspondence, memos and forms
  • Make travel arrangements, schedule transfers and visits abroad
  • Document expenses and hand in reports
  • Manage and produce documents, including formatting, editing and printing. Ensure the Director is well prepared for meetings, preparing agendas, pre-meeting briefings and meeting papers
  • Develop and maintain a filing system
  • File, categorise and update precedent and other data banks
  • Liaise with other departments for all the info / materials needed to the Director
  • Help with paperwork and/or appointments for the director and her family’s personal matters

Qualifikation

  • Proven work experience of at least 5 years as an administrative and personal assistant at top manager level
  • High proficiency with documents, mail program use, presentations
  • Familiarity with office organisation and optimisation techniques
  • Ability to work under pressure
  • Strong organisational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail
  • Excellent written and verbal communication skills (English mother tongue or C1; Italian mothertongue or C1)
  • Integrity, professionalism, tactfulness, discretion
  • Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
  • Personable and good team worker, forward thinker who actively seeks opportunities and proposes solutions
  • Flexible to work in the evenings and if required, on weekends

We offer a full-time permanent contract inside a very stimulating and dynamic work environment, with relevant growth opportunites.

If in line with the requisites and interested to delve into this opportunity, we will be glad to receive and evaluate your application!


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