Office Admin

Stellenbeschreibung

At TRG we work in a global environment where every diverse personality and culture is included. We look for talented people all over the world who have passion for what they do and work together, shoulder to shoulder, to empower our customers in their fight against crime and terror.
Though technology is important, people always come first!
Our Core Values are our DNA, so if your DNA matches ours, you are at the right place!

Whatever it takes! We follow a can-do approach, taking responsibility for milestones.
Passion is our fuel! We Learn. We Grow. We Innovate.
We make an impact! We bring innovation and always ask why.
We work together! One for all, and all for one.

About you
We are looking for a highly organized and reliable Office Admin to take on the role of on-site administrative lead for our Swiss entity, while also serving as an integral member of TRG’s global administrative team.
In this role, you will be responsible for managing day-to-day administrative operations in Switzerland, ensuring regulatory compliance, and coordinating with external stakeholders such as banks, legal advisors, and service providers.
As part of the global admin team, you will also provide administrative support to employees across the organization in various areas. In addition, you will support the President with any administrative needs that may arise, particularly those related to Swiss operations.
What You’ll Do:

Swiss TRG Interface

Work with TRG global admin to carry out local needs
Work with financial team to coordinate and manage financial needs
Work with legal team to coordinate and manage local needs

Administrative Management

Serve as a point of contact for all employees on various operational and administrative matters, providing solutions and hands-on support.
Lead and execute a variety of projects, such as client visits, conferences, internal initiatives, and other company-wide efforts.
Take part in planning and executing company-wide events, including annual gatherings and periodic employee meetups.
Support the corporate team with ongoing ad hoc projects as needed.
Assist in managing and implementing the company’s global travel arrangements.
Collaborate closely with employees and management across departments to ensure smooth day-to-day operations.
Support the administration of employee benefits and help ensure a positive employee experience.
Help onboard new employees and ensure they have a smooth integration process.

Stakeholders & Public Institutes Management

Act as the main point of contact for operational and administrative queries
Ensure timely and professional communication back to Swiss local Institutes
Receive and manage all incoming communication from Swiss stakeholders.
Maintain and manage relationships with Swiss service providers such as banks, financial services, legal advisors, and others.
Oversee invoice collection, payment processing,Coordinate with internal TRG departments (Finance, Admin, Legal, Tech, etc.) to gather relevant information and prepare accurate responses.

Regulatory Compliance

Ensure the company’s Swiss entity complies with all applicable regulations.
Serve as the contact person for Swiss regulators.
Work closely with internal TRG teams to prepare formal responses, gather required documentation, and submit reports or responses in a timely manner.

Executive Assistance

Provide personalized administrative support to the company President.
Be available and responsive to support day-to-day scheduling, correspondence, and ad-hoc tasks as needed.
Exercise discretion and confidentiality in all matters related to the President’s responsibilities.

What you’ll bring:

Proven experience in administrative coordination, stakeholder management, or compliance roles.
Familiarity with Swiss regulatory and business environments is highly preferred.
Excellent communication skills in English; knowledge of German and/or French is a plus.
Highly organized with strong attention to detail and the ability to manage multiple priorities
Comfortable working independently and liaising across global teams.
Discretion, reliability, and a high level of professional integrity.
Pleasant, customer-oriented and team working spirit
Proactive mindset with the capability to take initiatives
Ability to handle confidential information
English and German are a must.

Nice to Have

Experience working with multinational teams and cross-border communication.
Prior experience providing executive assistance at a senior leadership level.
Knowledge of finance, legal, or administrative processes in Switzerland.

Your perks:

Working from home Hit your goals from the comfort of your home because we value the performance, not the place.
Flexible hours because we promote work-life balance.
Yearly performance bonus to reward good performance and hard work.
Paid medical insurance because we like to take care of you.
Daily lunch allowance so you can save lots of money, time, and effort by enjoying your free lunch at the office or home every day.
Sport/Gym(Exercise) allowance to focus more on yourself, your well-being, and your health.
Udemy unlimited subscription to promote your learning and development and grow your career.
Onboarding plan and training so that you have a smooth induction and feel confident and ready to take over your new role.
Equipment support so you have all the tools to do effectively and efficiently your work.
No dress code because we want you to be as comfortable as possible.
Gifts and rewards for celebrating birthdays, anniversaries, and personal milestones.
Happy hours, coffee time, online team building, company events, and much more to promote team bonding and of course to have fun!
Fresh fruit, snacks, coffee, and tea at the office because work makes us hungry!

About us
TRG Solutions deals with Data Fusion and AI products for civilian protection.
Our mission is to empower our customers to fight crime and terror through state-of-the-art technologies that provide accurate and precise intelligence.
Our product, Intellectus, is the only cloud-based all-in-one fusion platform with integrated web intelligence, discovery capabilities, advertisement intelligence, virtual ID management, and third-party database integration that can be deployed in less than 24 hours.
Want to learn more? Visit our website at www.trgint.com and our LinkedIn page.
TRG Research and Development Ltd processes and/or controls all data in accordance with the EU General Data Protection Regulation (GDPR) 2016/679. For more information visit our Privacy Policy.

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