Intern Office Management

Stellenbeschreibung

Optotune is a leading provider of innovative optical components and solutions. We are committed to delivering high-quality products and services to our clients, and we foster a dynamic and collaborative work environment. We are currently seeking a motivated and detail-oriented Office Manager Intern to join our team and support various administrative functions.

Tasks

Answer and manage incoming telephone calls
Greet and assist visitors in a friendly and professional manner
Handle daily office operations including mail distribution, parking management, key and lock control, and office supplies inventory
Coordinate with external service providers such as craftsmen and cleaning services to ensure smooth operations
Regularly purchase snacks, coffee, fruit, and other office necessities to maintain a comfortable and well-stocked work environment
Oversee the maintenance and upkeep of all offices, meeting rooms, cafeteria, and kitchen areas in the building
Proactively identify opportunities for improving office processes and work towards the digitalization of administrative tasks
Provide administrative assistance to the management team, including managing calendars (Outlook), handling correspondence, and preparing letters for dispatch
Assist with patent-related tasks and documentation

Requirements

Currently enrolled in or recently completed a degree in Business Administration, Office Management, or a related field
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
A proactive and adaptable approach to problem-solving
Attention to detail and a commitment to maintaining high standards
Ability to work independently and as part of a team

Benefits

Annual salary review and annual bonus (ESOP = Employee Stock Ownership Plan)
Flexible working hours
Home office
Regular events: Ski day, Bike2Work, Friday beer, Optorocket, Float to work & more
Great place to work activities (coffee/tea/fruits for free, various activities during the year) and Optogym
Vacation: 5 weeks vacation + 2 compensation days
Pension (SWISS LIFE): Attractive pension fund package with coverage beyond the statutory requirements
Sick day insurance: up to 730 days of salary coverage in the event of sickness
Parenthood: 16 weeks maternity leave, 3 weeks paternity leave + flexible return policy
REKA checks/ free parking space (e-car station as well)
Further education: Optoacademy
Work anniversaries: financial compensation for years of employment and paid time off (according to the number of years of employment)
Referral program (from 500 up to 3000 CHF)
Birthday vouchers, employee discounts
Flu vaccine

If you are enthusiastic about office management and eager to gain valuable experience in a growing company, we would love to hear from you! Please submit your resume now.

Please note that we DO NOT engage with personal agencies for this position.

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